Immediate Supervisor: Operations Director (DO)

Principal Functions: The Accountant II is responsible for executing general and financial tasks related to the ministries and teams supported by the Operations Director.

Responsibilities:

General

• Utilize membership and accounting software (currently Shelby system)
• Work with DO to maintain the functions and organization of the finance office and its file systems (paper and electronic)
• Prepare general ledger entries for deposits, accounts payable, and other items
• Make payments and process general ledger entries as scheduled
• Run financial reports and prepare financial statements
• Assist DO with bank account reconciliations
• Assist with audits and provide required documentation.
• Develop, implement and maintain financial policies, procedures, internal controls and manual
• Perform analyses, projects, and other duties as assigned by manager

Contributions and Other Income

• Serve on counting team every week
• Process contributions and other income in the membership database and general ledger
• Make all bank deposits once or twice a week
• Keep quarterly envelope database up-to-date and submit quarterly order
• Send donor gift statements five times a year (Quarterly and Year end)

Accounts Payable

• Enter vendor invoices in the accounts payable software (currently Shelby system)
• Process accounts payable
• Reconciliation of credit card statements.
• Prepare payments and ACH transfers for approval
• Process and mail checks as appropriate
• Daily review of positive pay exception notice(s)
• Add new vendors and monitor vendor accounts to ensure payments are up-to-date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files and correspond with vendors in a timely manner

Payroll

• Process payroll utilizing on-line system (currently Dominion Payroll)
• Process hours as submitted by facilities staff timecards and weekday school spreadsheet

Year-end closing

• Issue 1099’s
• Record GL accruals

Qualifications

• 3-5 years of accounts payable and general ledger experience. Nonprofit experience a plus.
• Bachelor’s degree in accounting, finance or business administration or equivalent experience.
• Proficient in Microsoft Office especially Excel
• Strong written and oral communication skills
• High level of accuracy and attention to detail
• Excellent time management and organizational skills
• Ability to pass background check

Requirements:

• 3-5 years of accounts payable and general ledger experience. Nonprofit experience a plus.
• Bachelor’s degree in accounting, finance or business administration or equivalent experience.
• Proficient in Microsoft Office especially Excel
• Strong written and oral communication skills
• High level of accuracy and attention to detail
• Excellent time management and organizational skills
• Ability to pass background check