SUMMARY

The Church Administrator is responsible for assisting the Executive Pastor in overseeing and administering the business and operations of the church within the vision and values as established by the Session. This includes functions related to budget and finance, human resources, operational support, facilities maintenance, janitorial services, safety, security, legal, liability, and policies for all ministry operations. The Church Administrator supervises the Bookkeeper and other part-time support staff, as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Budget and finance. Oversee the annual church budget process and church finance/accounting functions. Supervise the church Bookkeeper. Work closely with church staff to ensure the financial aspects of our church vision are implemented according to appropriate policies and best practices. Chair the Budget & Finance Committee and provide regular reports to/from them.
2. Human resources. Oversee all aspects of human resource management for church staff, including hiring/review/termination, benefits administration, legal compliance with labor and tax laws, compensation, and performance evaluations. Regularly review and update the Employee Handbook. Work closely with church staff to ensure compliance with appropriate policies and procedures.
3. Facility maintenance. Oversee and plan for the needs of existing church facilities, including maintenance, janitorial, groundskeeping, information technology (IT), phone systems, and capital repair/improvements. Supervise the janitorial and maintenance staff and functions. Oversee all facility-wide service contracts, including property-related insurances.
4. Operational support. Oversee the calendar/scheduling processes for all church events and ministry functions. Oversee communication staff and functions (website, social media, announcements, slides, email newsletters, etc.). Ensure facility and equipment needs (such as tables, chairs, projectors, room keys, etc.) are met for all church events. Oversee our First Impressions function on Sunday morning worship services. Provide operational support for other major church events, as needed.
5. Deacon Liaison. Attend Deacon meetings regularly and provide support functions for the Diaconate. Serve as a liaison between the Diaconate and staff.
6. Volunteer coordination. Assist with leading the overall process of recruiting, training, onboarding, and supporting volunteers across the various ministries in the church. Assist the Pastoral Staff with placing new visitors/members into roles of service. Oversee annual Volunteer Appreciation Dinner event. Work closely with the rest of the staff and Diaconate to coordinate and standardize these processes across the church.
7. Safety and security. Ensure ongoing safety and security of the church facilities and provide training, where appropriate. Oversee our risk management program and background check processes. Regularly review and update our established Emergency Operating Procedures (EOPs) and train staff and volunteers to meet our safety and security requirements.
8. Legal, liability, and policies. Provide legal and liability protections with appropriate insurances and consultation with legal counsel, as needed. Ensure all high-level policies related to the church (Session, staff) are maintained, accessible, reviewed regularly, and work with the Pastoral Staff to appropriately enforce them.
9. Self-care/self-development. Have healthy rhythms of self-care, including nurturing your soul, mind, body, relationships, and emotional life. Effectively balance work, family, and personal aspects of life. Actively seek to learn and sharpen your professional skills.
10. Other duties, as required.

QUALIFICATIONS: EDUCATION AND EXPERIENCE

A Bachelor’s degree in Business, Accounting, Church Administration, or Non-Profit Management (or similar professional certifications) is highly preferred, but not required. If no such degrees or certifications have been achieved, then sufficient experience in a medium-to-large business or church setting where these skills have been developed and demonstrated is required.

QUALIFICATIONS: CHARACTER AND COMPETENCE

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The primary qualifications for this position are as follows:

• Must be a “leader,” not just a “doer”
• A highly energetic and hard-working individual who is committed to getting the job done
• Must have a track record of teaming, recruiting, and delegating
• Must be a problem-solver—not afraid to roll up sleeves and figure things out; can-do attitude
• Strong interpersonal and communication skills (written and verbal)
• Must have a high degree of attention to detail and “systems thinking”
• Solid time management skills and organizational abilities; must be able to multi-task
• Ability to maintain strict confidentiality
• Open to innovation and creatively improving business processes
• An absolute commitment to excellence, professionalism, and safety
• A high degree of flexibility and self-control in stressful situations and environments
• Ability to meet deadlines and be punctual for meetings
• Ability to work efficiently and effectively in team situations is critical, as well as the ability to work independently and not require a lot of daily coaching
• Must be a Christian who supports our overall church vision; must be or become an active member of our church

About Covenant Church

Covenant Church is a Presbyterian Church in America (PCA) church in Palm Bay, FL. We are a 500-member congregation serving Brevard County through the proclamation of the gospel, small groups, service projects, and equipping our people to be salt and light in their everyday lives. Our mission is to "bring gospel restoration to peoples' deepest needs and our broken world." Our VALUES describe what is most important to us as a church: 1. Living Authentically – In a world of guilt and shame, we share together in the grace of God as we repent of our sins and heal from our wounds. 2. Praying Dependently – In a world of self-reliance, we find power when we look to God rather than to ourselves. 3. Proclaiming Graciously – In a world of arrogance and hypocrisy, we declare the absolute truth of God’s Word and its message of gospel grace with boldness and kindness. 4. Connecting Intentionally – In a world of isolation and loneliness, we deliberately invite people to experience gospel community with us. 5. Caring Genuinely – In a world of apathy and selfishness, we care for the deepest needs of people. 6.Multiplying Concentrically – In a world of hopelessness, we share ...the good news of the gospel to see people come to know Jesus as Savior across the street, across the tracks, and across the ocean.

Show more

Show less

Connections working at Covenant Church