Administrative Support, Church Related Businesses & Organizations, Facilities Services
Position Summary The Business Administrator position is a steward of the financial and personnel resources of the church.
The Business Administrator performs complex accounting and general ledger bookkeeping tasks to ensure the efficient management of official financial records, including general ledgers, budgets, fund records, financial reports, payroll, benefit functions, cash/debt management, accounts payable, accounts receivable, and audit preparation. Other general duties include computer operations, office equipment, negotiating contracts, and maintenance of insurance policies. The Business Administrator is a critical position reporting directly to the Rector of St. Francis, in support of the Rector’s responsibilities to the church, interfacing with Vestry and members of the congregation. Candidate must be able to develop own work methods within the scope of established policies, to act without close supervision, and to exercise independent judgment.
Knowledge, Skills, Abilities, Education, and Experience
Bachelor’s degree in Accounting, Finance or Business Administration
Five to ten years of experience preferably in a church or not for profit organization
Strong computer skills and knowledge of ACS software and systems
Certification preferred from The Church Network also known as The National Association of Church Business Administrators
Must be able to pass a credit check and background check as required by the Episcopal Diocese of Texas
Skills to perform effective managerial responsibilities
Ability to establish rapport with and to communicate effectively maintaining confidentiality with supervisor, volunteers, parishioners, boards, and other employees, and to elicit cooperation
Ability to project a faith-filled presence and to support the Church’s mission statement
Ability to attend and remain at work regularly and adhere to policies and procedures regarding absenteeism and tardiness
Valid Texas Drivers’ License
Three Key Responsibilities
Daily, monthly, annual financial, and accounting responsibilities
Accounting software knowledge and skills
Communication and interpersonal skills
Inputs financial data and maintains the accuracy of all financial files and records
Prepares accounts payable and pledge/accounts receivables
Prepares payroll, and associated reports
Prepares monthly and annual tax reports including W-2’s and 1099’s
Prepares cash flow using ACS software
Prepares all monthly general ledger account reconciliations including but not limited to: bank accounts, investment accounts, restricted accounts, accounts payable, and receivable
Prepares monthly financial reports for distribution to Rector and Vestry
Prepares annual reports for Episcopal Diocese and is the liaison between the diocese and St. Francis
Coordinates and reviews church organizations’ funds (Altar Guild, Sports Association, Memorials, capital campaign, restricted funds)
Prepares annual budget and presents to Vestry for approval
Prepares monthly financial and administrative analyses
Negotiates agreements and financing for purchases and leases of office equipment and capital projects
Prepares insurance claims
Liaison with banks, insurance agents, investment brokers, and diocese on financial matters
Prepares all information for annual audit and is the primary coordinator for audit
Institutes and maintains and enforces appropriate financial policies: internal control, accounting, investment, and purchasing policies and procedures
Knowledge of Generally Accepted Accounting Principles (GAAP)
Knowledge of personnel policies and procedures including legal requirements
Ability to supervise
Ensures compliance with applicable federal, state, and local laws for workers’ compensation, unemployment claims, potential litigation
Administers church salary and benefit policies as directed by Rector
Attends staff meetings, Finance Committee, stewardship, and other committee meetings
Knowledge of fundraising
Essential Duties and Responsibilities: The above statements are intended to describe the general nature and level of work being performed by the individual assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. This description is subject to modification as the needs and requirements of the position change.
ADA and Other Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential tasks.
Positions in this class typically require: stooping, reaching, standing, walking, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.
Medium work: exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up-to 10 pounds of force constantly to move objects.
Candidates may be subjected to workspace restrictions and increased noise levels
Application for Employment: Potential candidates will be asked to complete an application for employment.
About St. Francis Episcopal Church
Within the Body of Christ, the St. Francis community is committed to nurturing the spiritual, educational, and physical development of all God's people. Member of the Episcopal Diocese of Texas in Houston Texas.