Vision – It is the vision of Grace Fellowship to be a house of prayer for all nations by making disciples whose hearts burn for the Great Exchange, the Great Commandment, and the Great Commission. The Administrative Pastor plays a collaborative role in this mission and vision by ensuring that all administration and operations function to this end with integrity, excellence, love, and Spirit-dependence. Grace Fellowship is a Bible-believing church of 3000 in Sunday attendance, 70 staff members, and an annual budget of $7.8 million.
Major Job Functions
First and foremost, the Administrative Pastor is to walk with God and cultivate a healthy family life. Spiritual, emotional, and relational maturity are the foundation for leading well.
Working under the Senior Pastor, the Administrative Pastor is to steward the operational resources of the church in order to undergird and support the pastoral team and church ministries while maintaining alignment with the Board of Directors.
Shepherding. Serve as one of the pastors at Grace Fellowship shepherding those God has entrusted to us. Be intentional about relationally discipling people as a house of prayer for all nations. Work together to help prayerfully and strategically achieve our life-time faith goals in collaboration with the pastors and leaders of the church. Help share the pastoral load as needed including weddings, funerals, short-term counseling, praying with people, and serving in roles in the worship services as needed.
Finances. Provide leadership to the Finance Director ensuring that all financial matters of the church are handled with integrity, excellence, love, and Spirit-dependence. Be the pastoral liaison to the Finance Team of the Board of Directors ensuring that we carry out their directives.
HR. Provide leadership to the Human Resources (HR) Director ensuring that all HR matters of the church are handled with integrity, excellence, love, and Spirit-dependence. Inform the Senior Pastor of all sensitive concerns who will then collaborate with pertinent pastors as needed. The Senior Pastor is the pastoral liaison to the Personnel Team of the Board of Directors, but the Senior Pastor will look to the Administrative Pastor to help in communications with the Personnel Team.
Facilities. Provide leadership to the Facilities Director ensuring that the facilities of Grace Fellowship are stewarded with integrity, excellence, love, and Spirit-dependence. Be the pastoral liaison to the Facilities Team of the Board of Directors ensuring that we carry out their directives.
Administration. Provide leadership to the Office Manager ensuring the effective functioning of the office, calendar, security, IT, facilities schedule, and database with integrity, excellence, love, and Spirit-dependence.
Communication. Provide leadership to the Communications Director ensuring that the communication priorities of the Pastoral Team (under the leadership of the Senior Pastor) are publicized effectively and winsomely to the congregation and community.
Board. Facilitate Board of Director meetings. In collaboration with the Senior Pastor, the Pastoral Team, and the Chairs, create the agenda and support documents for the quarterly Board of Directors meetings and ensure that they run smoothly with integrity, excellence, love, and Spirit-dependence. Along with the other pastors, the Administrative Pastor serves as an elder (non-voting) on the Board. The Senior Pastor is the Chair of the Board of Directors. The Administrative Pastor facilitates Nominating Team meetings of which the Senior Pastor is the Chair.
All Staff. Facilitate All Staff meetings. In collaboration with the Senior Pastor and the Pastoral Team, create the agenda and support documents for the monthly All Staff meetings and ensure that they run smoothly with integrity, excellence, love, and Spirit-dependence. The Pastoral Team will share leadership of All Staff meetings.
Projects. Lead capital and major projects. Lead Grace Fellowship’s capital improvement projects including capital fund raising campaigns, master planning, building design and architecture, contractor selection, and construction. Also lead other major, special projects that serve the mission and vision of the church while collaborating with pastors and other key leaders.
Metrics. Manage key metrics. Maintain a set of key performance measures that provide the Pastoral Team and Board of Directors with metrics that gauge the effectiveness of ministry and church health.
Reporting structures and attitudes include:
The Administrative Pastor reports directly to the Senior Pastor.
The Administrative Pastor is one pastor among 9 equal pastors on the Pastoral Team. The Senior Pastor is a leader among equals. The Grace Fellowship Pastoral Team purposefully functions as a flat organization believing that high ownership and trust can most effectively achieve our mission and vision.
The Administrative Pastor is the direct supervisor to the Finance Director, Facilities Director, HR Director, Communications Director, and Office Manager/Administrative Assistant and provides them cascading communication from pastoral team meetings.
The Administrative Pastor holds much responsibility (money, facilities, HR, communications, administration) and chooses to wisely steward that responsibility to serve the team with a shepherd’s heart to help fulfill the mission and vision of the church.
Part of the Body of Christ. The Administrative Pastor serves as a team player in the All Staff Family and the larger Church Family using his/her gifts to help the Body function healthily. The Administrative Pastor has a “whatever it takes” attitude and seeks to serve fellow members of the Body.
Working Hours – You are encouraged to develop and publish a working schedule that maximizes both time with your family and productive time accomplishing the job. It is assumed that you will work a minimum of 40 hours per week and that ministry on Sundays count as working hours.
High Priority Character Qualities
The AP is a mature believer having been discipled deeply and who seeks to relationally disciple others.
The AP has a high emotional intelligence and emotional maturity. The AP can remain calm and act with grace, steadfastness, and strength when under pressure. The AP has a gentle, grace-filled, level-headed character.
The AP has alignment and passion around our vision and mission to be a house of prayer for all nations by making disciples whose hearts burn for the Great Exchange, the Great Commandment, and the Great Commission.
The AP is qualified and experienced to lead operations including finance, facilities, HR, and communications and to do so with a pastor’s heart and Biblical principles. Financial knowledge and business skills are a priority. The AP has past supervisorial experience of a large team with 5 or more people reporting to her/him.
The AP has a humble, servant’s heart that wants to undergird and bless all the ministries of the church by loving, serving, and deferring; as well as knowing when and how to set boundaries and priorities and when and how to redirect and problem solve. The AP is seeking to collaborate with others on the team to achieve the mission and vision of the church. The AP buys into the flatter org chart structure that fosters high collaboration, high ownership, and high trust.
The AP is an excellent multidirectional communicator who values all staff contributions and builds inter-departmental trust while championing teamwork.
Preferred qualifications include ordination, ministry experience, and church business experience.
To watch a short video message from Senior Pastor Jim Leggett, click here.
About Grace Fellowship Church
Grace Fellowship is a Bible-believing church of 3,000 in Sunday attendance whose vision is to be a house of prayer for all nations by making disciples whose hearts burn for the Great Exchange, the Great Commandment and the Great Commission. Grace Fellowship is located in West Houston-Katy, Texas. We have a staff family with 70 team members, including nine pastors, and an annual budget of $7.8M.