St. Michael’s Episcopal Church (SMEC) in Austin, TX, seeks a parish administrator to partner with the rector and staff to maintain and improve the many functions related to our church campus.
The parish administrator reports to the church Rector and will primarily work in the area of human resources, office management, finance, facility management and general administrative support.
Under the supervision of the rector and in partnership with the staff, vestry and people of St. Michael’s, the parish administrator will be responsible for:
Human Resources and Office Management
Attend the weekly staff meeting as a full participant, offering updates (as needed) on facility usage and other items of mutual concern
Learn and become fluent in/with the St. Michael’s Human Resources Manual, keeping track and monitoring all lay employees paid time off
Serve as the SRA (Safeguarding Records Administrator), assisting tracking and ensuring that all staff and volunteers are certified for Safeguarding God’s Children/People
Manage access to any confidential materials and information located on the church’s computer systems
Serve as a liaison with the Episcopal Diocese of Texas, assisting with the filing of reports and other diocesan related administrative duties as needed
Assist in the development of policies and processes, when applicable, to streamline church efforts
Supervise the parish sexton
Understand the annual budget and chart of accounts, assisting commissions, lay volunteers and staff with the coding of expenses and other budgetary items
Assist bookkeeper with accounts payable, ensuring that invoices and requests for reimbursements are processed in a timely manner
Coordinate and oversee collections processing, all non-cash contributions, and the money counters’ bank deposits
Become fluent with church software ACS (financial suite and database) to serve as a backup to database management when applicable (basic entries)
Ensure that all required licenses/permits/inspections are properly filed and up to date. These areas include water, kitchen, fire, floral, vehicle, and any other area requiring a license or permit
Manage/coordinate any vendor that works with/on the church facility and grounds (lawn, electrician, cleaning, etc.) and review vendor contracts
Review/maintain the master schedule (online calendar) for all use of church facilities, working within natural limits and seeking to resolve any conflicts
Serve as the point person for any outside group requesting use of our buildings or grounds
Be proactive in seeking to rent out the facilities to outside partners so that the need for outside revenue is balanced with the needs and already existing ministries of church parishioners and guests
Coordinate any staff needs or parishioner need for facility rooms usage (in conversation with the sexton)
Coordinate maintenance and repair of the St. Michael’s campus, including the portion of facilities occupied by the St. Michael’s Episcopal Day School
Oversee the annual spring-cleaning effort
Offer general administrative support to the rector and, when applicable, the rest of the St. Michael’s ministry staff
Work in partnership with the St. Michael’s Episcopal Day School, the Director, and/or Assistant Director to ensure that the church and school are mutually supporting one another’s work
Learn and participate in a very specific goal setting system (“Traction”) the rector uses to help be accountable for their work
Serve as a backup to the assistant for communication, assisting with the production and printing of materials
The candidate we seek to hire will:
Identify as a Christian and seek to understand and love the people of St. Michael’s Episcopal Church
Value integrity, accountability, kindness and humility
Work well with a team and enjoy the ongoing process of learning, challenge, and growth that the job requires
Understand the mission of the parish and plan his/her activities and initiatives in such a way that this mission is served
Be a capable administrator, a bit of a “type A” personality with a penchant for organization and have strong technology skills
Seek to support and serve church members, while also seeking to maintain healthy boundaries
Take ownership of church related issues that arise, only escalating items to the rector that he/she cannot or does not have the authority to handle
Discern ways to enhance and expand this job description after becoming familiar with the job
Go above and beyond all items listed in this job description and perform all other duties as assigned to ensure excellence in church administration
Candidates who wish to apply should send a brief cover letter and résumé to The Rev. John Newton at firstname.lastname@example.org. Interested candidates should also take the following assessment (https://www.16personalities.com/free-personality-test) and, upon completion, submit a brief essay that answers the following questions: based on the stated strengths and weaknesses of my personality type, where do I naturally expect to thrive given what I understand about this job? Where might I be challenged and in need of extra support and mentoring?
Additional Salary Information: Range $30,000-$35,000; full time of 30 hrs/wk +
Benefits: vacation package, health insurance and pension matching
About St. Michael's Episcopal Church
St. Michael's Episcopal Church is located in the west part of Austin overlooking the hill country. At St. Michael's, we invite all peoples to come together in worship. We gather to acknowledge God’s holiness, hear God’s Word, offer prayers, and celebrate the sacraments. The church has a vibrant student and children's ministry as well as adult education. We have a variety of ministry opportunities for everyone.
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