| THE UNITARIAN UNIVERSALIST CONGREGATION OF ATLANTA |
Position Title: Director of Administration
Position Type: Full-time
Position Purpose: Provide senior leadership and management in the four main areas detailed below with principal emphasis on financial analysis, budgeting, planning and projections. Work closely with the Sr. Minister (and upon request, the Board of Trustees and its committees) on strategic planning and in an advisory role to monitor financial health, compliance with existing policies, and progress toward achieving the congregation’s goals and objectives. Support such advice with financial reports and projections, as appropriate. Maintain the “big picture” view of operations to prioritize competing needs while also overseeing completion of day-to-day front and back office work.
Reports to: Senior Minister
Supervises: Office Administrator
Oversees: All contractors, vendors, and suppliers
Duties and Accountabilities: The following statements are intended to describe the general nature and level of work being performed by the person assigned to this job. However, these statements are not exhaustive and cannot anticipate all possible duties and requirements which may arise.
1. Finances and Generosity • Develop and monitor annual operating budget in consultation with the Senior Minister, Finance Committee and Board of Trustees. • Maintain the financial and donor database. • Produce financial reports and projections, as needed; interpret them in ways that are understandable to congregational leaders with varying levels of financial expertise. • Ensure that quarterly payable statements, stewardship mailings, and congregational meeting mailings are generated and mailed out in timely fashion; generate volunteer teams to assist with this. • Oversee and ensure timely payment of all taxes and filing of associated quarterly & annual tax returns and associated schedules. • Coordinate financial audits, providing all needed support. • Ensure the protection of the congregation’s assets. • Manage cash flow and investments. • Develop effective accounting and operational policies, procedures, and internal controls; ensure that such policies, procedures, and internal controls are being maintained and monitored appropriately. • Oversee staff and volunteer accounting functions (pledge management, deposits, payroll, general ledger, accounts payable, accounts receivable, bank account reconciliation, as appropriate) for multiple bank and/or investment accounts, ensuring accurate and reliable management. • Provide support for development initiatives such as pledge drives and fundraisers. • Ensure compliance to fundraising policies in coordination with the Generosity Team.
2. Human Resources and the UUCA Staff Team • Maintain and implement all UUCA personnel policies; ensure they comply with all relevant statutes, standards, policies and procedures. • Establish and maintain policy for personnel records. • Oversee benefits programs. • Administer areas of risk management and worker’s compensation. • Hire all administrative and facilities staff; supervise and evaluate them on a regular basis. • Assist the Senior Minister with hiring communications, program and ministerial staff to ensure compensation and benefits are communicated clearly and effectively. • Prepare, in consultation with the Senior Minister, an annual Competitive and Comprehensive Compensation Plan. • Attend weekly Executive Team meetings. • Facilitate weekly staff meetings. • Provide support for staff in-service trainings and retreats. • Live within the staff and congregational covenants.
3. Governance and Communication • Advise the Senior Minister and (upon the Senior Minister’s request) the Board of Trustees on a wide range of matters (financial and otherwise) at a strategic level. • Prepare financial reports and projections, as appropriate, with which to advise the Senior Minister and (upon the Senior Minister’s request) the Board of Trustees. • Attend monthly meetings of the Finance Committee and the Generosity Team; provide administrative support and financial data to them as well as to other Committees and Teams, where necessary and appropriate. • Attend monthly Board meetings. • Attend semiannual (and other) congregational meetings as requested. • Handle requests, concerns, issues, and complaints effectively and either resolve them as they arise or establish a plan of action to resolve such problems in a timely manner. • Fulfill board policies by working within Executive Limitations as outlined in Section II of the Board’s Governance Policies. • Monitor adherence to Executive Limitation policies and report on progress and results throughout the year. • Develop, implement, and periodically evaluate and revise, as needed, administrative and financial policies and procedures.
4. Facilities and the Office • Establish and maintain policy for facilities and volunteer teams to support the mission and programs of the congregation. • Maintain and implement appropriate policies for risk management, safety and security. • Establish and maintain policy for contract bids and proposals. • Establish and maintain policy for all contractual agreements, including UUCA facilities rental contracts and the purchasing of equipment and services. • Establish and maintain policy for building maintenance and improvement. • Coordinate long term rental agreements with outside groups and monitor against budgeted rental income. • Ensure that UUCA has an Information Technology platform that is stable and adequate to support the operational and data needs of the congregation.
Minimum Qualifications: o Education: Degree in Business Administration or equivalent work experience. o Experience: Minimum five years of managerial and business experience with significant professional employment in a religious (or similar) organization. Experience managing budgets of approximately 1 million, strong accounting foundation, familiar with donor pledges and endowment funds.
Skills: o Ability to manage staff and operations within a large, diverse, and complex organization o Ability to multitask/juggle simultaneous deadlines and priorities o Capacity to work independently and within a larger staff team o Collaborative, team-building management style that emphasizes positivity o Excellent oral and written communication skills o Creative problem solving skills o Ability to work effectively with volunteer boards and committees o Ability to recruit, train, support, and oversee an active network of volunteers o Tactful and mature with a good sense of humor and a positive outlook o Basic accounting knowledge and understanding of transactions is essential o High degree of computer literacy with Microsoft products including Word, Excel, and PowerPoint o Software competency including desktop publishing and database management o Competency with accounting and bookkeeping software like QuickBooks (experience with ACS Technologies’ ACSOnDemand suite is highly desirable).
Other Requirements: • Ability to work on-site Monday through Fridays; evening meetings 3 times per month; Sundays 2-3 times a year • Willingness to work flexible hours and extra time on an as-needed basis • Requires the ability to move freely in and out of different small-group settings (offices, meeting rooms, businesses). A person in this position must be able to speak effectively in a public forum. • Normal workday includes working in a climate-controlled building; must be able to lift up to 25 pounds and routinely work sitting or standing at a computer workstation at least 50% of a normal workday.
Next Steps: To apply for this position, send electronic cover letter and resume to Rev. Anthony Makar, (firstname.lastname@example.org) or mail printed copy to:
Rev. Anthony Makar, Senior Minister Unitarian Universalist Congregation of Atlanta 1911 Cliff Valley Way NE Atlanta, GA 30329